RETREAT'S TERMS & CONDITIONS

TRAVEL DESTINATIONS

When you book international travels or plan international trips to reach the destination of products or services advertised in this website, you are responsible for ensuring that you meet all foreign entry requirements and that your travel documents, including passports and visas, are in order. For passport and visa requirements, please consult the relevant embassy or consulate for information. Because requirements may change at any time, be sure to check for up-to-date information before booking and departure. Vitalist Healing Traditions accepts no liability for travelers who are refused entry onto a flight or into any country because of the traveler’s failure to carry the travel documents required by any airline, authority, or country, including countries the traveler may just be passing through the route to his or her destination. It is also your responsibility to consult your physician for current recommendations on vaccinations before you travel internationally, and to ensure that you meet all health entry requirements and follow all medical guidance related to your trip.

 

RETREAT ITINERARY

This itinerary is subject to change for numerous reasons beyond our control. However, we will do our best to fulfill the intentions behind the itinerary and find a suitable alternative if necessary.

 

WHAT IS INCLUDED

  • Accommodations in boutique hotels or traditional guesthouses (3-4 stars).

  • All breakfasts and lunches are provided, plus a welcome dinner the first day, as noted in the itinerary.(Breakfast will be traditional Greek and/or American, Lunch will be traditional Greek, including one appetizer per two people, one large salad for four people, one main dish, one dessert and one drink per person.)

  • In country transportation with a VIP mini Van.

  • Guided tours of all archaeological sites with expert bilingual guides.

  • All entrance/ticket fees of museums and archaeological sites.

  • One hands-on cooking class.

  • One wine tasting.

  • Dedicated hosts to accompany our activities.

  • One sailing day trip with licensed crew.

 

WHAT IS NOT INCLUDED

  • International airfare tickets.

  • Airport transfers.

  • Insurance of any kind.

  • Other meals that are not noted in the itinerary.

  • Extra alcoholic beverages that are not included in the menu of the provided meals.

  • Optional tips for your guides and drivers.

  • Any items of a personal nature.

  • Laundry service.

  • Room service, minibar and incidental hotel charges. 

 

PRICING, PAYMENT & BOOKING TERMS

All prices, as they are advertised in the website, are in US dollars and they are per person for double occupancy.

 

A non-refundable deposit of US $595.00 per person is required to hold your spot in the retreat date.

If you have not paid the full retreat amount before the registration closes (June 15, 2019), Vitalist Healing Traditions retains the right to cancel your booking with no refund of your US $595.00. 

 

Both the deposit and the remaining balance of payment will be processed by logging into your WeTravel account and paying with credit card or checking account, or cash/check in person.

 

If you want to share accommodations with a same-gender roommate, there will be no single supplement fee. Also, you won't be charged the single supplement fee, if you are willing to share but we are unable to pair you with a same-gender roommate. However, you will be required to pay the single supplement fee, as listed in the website, in case you do not wish to share accommodations and request single accommodations. Please be advised that there are a limited number of single accommodations available. If for any reason, you are unhappy with your roommate once the tour begins and want your own single room, the best thing to do is to speak confidently with us. Nevertheless, you will be responsible for the pro-rated single supplement based upon the hotel’s current rates and availability.

 

CANCELLATION POLICY

The deposit of US $595.00, which is applied to the total fees is non-refundable.

After June 31, 2019, 30% of total fee will be retained.

After August 15, 2019 100% of total fee will be retained.

Trip Cancellation Insurance is required. Please do not book airfare until your retreat has been confirmed.

Depending on circumstances the Cancellation Fee may be covered by your insurance.  Requests for changes or cancellations must be made in writing by the person who completed the original booking by email.

In the case that Vitalist Healing Traditions cancels the trip, due to unforeseen circumstances, any money you have paid to us will be refunded.

 

SPECIFIC RETREAT TERMS AND CONDITIONS

All monies are due by June 15, 2019. Registration closes on that day and we won't accept any payments after this date.

 

Fees are quoted in US dollars. Vitalist Healing Traditions reserves the right to increase (surcharge) the price of the trip after your booking has been made. Such price increases will be limited to those resulting from increases in transportation costs (including fuel), dues, taxes (including VAT), fees chargeable for services, government action, adverse currency fluctuation or exchange rate variation. If a surcharge increases the price of your experience by 10% or more, you may cancel your experience and receive a full refund. We will, in any event, absorb the first 2% of any price increase, and no surcharges will be made within 15 days of departure.

 

In the case of a dramatic currency fluctuation in the Euro exchange rate, Vitalist Healing Traditions reserves the right to charge a supplement due to any disparity in currency rates.

 

Vitalist Healing Traditions requires that you have international medical insurance to cover you in the event of a medical emergency. You should check your policy to determine your coverage. If your policy does not cover you, you can purchase inexpensive temporary medical insurance and trip cancellation insurance from any agent you choose. Participants are strongly urged to purchase trip cancellation insurance in the event of illness or family emergency before the trip begins.

 

Participants will be required to sign a Waiver of Responsibility.

The minimum number of participants is twelve. Vitalist Healing Traditions reserves the right to cancel the tour if there are not enough participants. You should wait until notified before purchasing your airfare. In the event Vitalist Healing traditions cancels the trip, all monies received will be refunded.

RIGHT TO CHANGES

The Vitalist Healing Traditions reserves the right to amend the booking dates. This may be due to several reasons, not limited to but including, war, adverse weather conditions, riots and or matters concerning participants safety, operational circumstances such as damage caused by fire, or the venue becoming unusable due to utility company work or lack of services, leaks, repair work or any other such reason. In these circumstances the booking may need to be adjusted accordingly. The Vitalist Healing Traditions is not liable for any additional costs or losses that may be incurred by the client due to the change of booking. This includes, but is not limited to, any extra hotel reservations or car rentals, or the cost of non-refundable airline tickets. Situations may arise which, in our opinion, make it necessary for us to alter the normal booking schedule. We advise that your travel insurance covers holiday curtailment.

 

In the event before your arrival or during your stay your choice of room becomes unavailable or unusable for any reason, we reserve the right to offer you an alternative room of the same level of quality, or to refund all monies paid to date and cancel the booking. We reserve this right in the case of availability clashes, unexpected, unforeseen or uncontrollable situations. Should the Vitalist Healing Traditions successfully be able to you offer a similar room. A pro-rated refund for the difference will be refunded if the room offered is at lower cost for the same period. If the Vitalist Healing Traditions is not able to offer a similar room then a full refund of monies paid will be returned, or in the case that some time has been used already at the room before it becomes unavailable then a pro-rated refund will be given. This constitutes the maximum liability of the Vitalist Healing Traditions. The Vitalist Healing Traditions is not responsible for any other expense or costs incurred including rearranging or cancelling flights or car hire. We strongly recommend holiday insurance cover.

TRAVEL INSURANCE

The Vitalist Healing Traditions recommends that you take out adequate travel insurance, including cover for medical treatment, accidents and repatriation, and holiday cancellation and curtailment.

It is your responsibility that you arrange, or ensure you have appropriate comprehensive travel insurance. This to include cover for illness, personal injury and travel delay/cancellation. We assume that such a policy is in force before you depart. You should bring the policy with you in case of an emergency.

PHOTOGRAPHY

We will at times take photographs during the retreat for our website and promotional material, including adverts. You agree to have your photographs taken and authorize Vitalist Healing Traditions to use photographs of you and publish photographs, pictures, portraits or images in any and all forms and media and in all manners including composite images or distorted representations, and the purposes of publicity, illustration, commercial art, advertising, publishing (including publishing in electronic form on CDs or internet websites), for any product or services, or other lawful uses as may be determined by the photographer or studio name here. I further waive any and all rights to review or approve any uses of the images, any written copy or finished product. If you are sensitive about this, please let the retreat manager know this when you arrive.

 

OUR RESPONSIBILITY

We are responsible for providing the services listed on our website, where it is within our control. The Vitalist Healing Traditions cannot guarantee that all items listed on our website will always be functional, however all endeavors will be made to rectify any problems as soon as we possibly can. We reserve the right without prior notice to withdraw any part or all the facilities available, and to make such changes as may be necessary. Furthermore, it is agreed by you that the owners/operators of the retreat are not the guardians of any customers safety and they, individually or collectively, cannot be held liable in any way for any occurrence, which might result in illness, injury, death or other damage, loss or theft to the customer, his property, or his family, heirs, or assigns. The liability of the Vitalist Healing Traditions is limited to a total of the booking price irrespective of the title/claim.

 

PERSONAL BELONGINGS

Any valuables left at the property are the guests’ sole responsibility and neither the Vitalist Healing Traditions nor the staff can be held responsible for any loss or damage of personal property.

 

LIABILITY/YOUR HEALTH

All activities, exercise and any other retreat activities are undertaken at your own risk.

 

For your own wellness and safety, you must comply fully with all and any health and safety regulations introduced by the Vitalist Healing Traditions. It is your responsibility to ensure that you are medically, mentally and physically fit and able to use our facilities and participate in any of our retreat activities.

 

Customers who have injuries or mental or physical illnesses are advised to seek doctor’s advice prior to attending our retreat. The Vitalist Healing Traditions is not liable for any injuries you may contract during a retreat.

 

If you have any health conditions, including mental health conditions, you will need to inform the Vitalist Healing Traditions of these.

 

If you experience any injury or discomfort during any activity during the retreat, then you must inform the manager of the retreat immediately.

 

Except as disclosed in your application form, you are taken to confirm at the time of booking that you are in good health, physically capable of undertaking all aspects of the trip, and unaware of any reason why you may be unsuited to taking part or may be likely to suffer illness or injury during the trip, taking into account its challenges and purposes. If you are unable to give for this confirmation for any reason or have any medical condition or disability which may affect your trip, you must contact us before you submit your application form so that we can assist you in considering the suitability of the trip for you. If any information given in the application form is shown to be materially incorrect or incomplete, we reserve the right to cancel your booking or terminate your participation in the trip, depending on when we become aware of the true position. In this situation, cancellation charges as set out in cancellation policy will apply and we will not be responsible for any costs or expenses incurred as a result.

 

Please advise us of any dietary requirements or restrictions when you sign up.

 

COMPLAINTS

If you have a problem during the retreat, please inform the manager of the retreat immediately and he/she will endeavour to put things right. Please note that we cannot be responsible for the individual behavior of any group member or other guest sharing your accommodation.

 

PRIVACY POLICY

Vitalist Healing Traditions believes in protecting your privacy. Any personal information you post on the Website will be used in accordance with our website’s Privacy Policy.

 

ACKNOWLEDGEMENT

By using the service or accessing the website, you acknowledge that you have read and fully understand the terms of this release and agree to be bound by them.